FundApps is committed to protecting the privacy and security of personal
information. This duty extends to all persons whom we come to contact with and
as a controller of personal information, we are responsible for deciding how we
hold and use such personal information about those persons.
FundApps. This policy aims to make you aware of what personal information we
collect and how we use it as part of our recruitment process.
Data protection principles
We comply with data protection laws and principles, which means that your data
● Used lawfully, fairly and in a transparent way.
● Collected only for valid purposes that we have clearly explained to you and not
used in any way that is incompatible with those purposes.
● Relevant to the purposes we have told you about and limited only to those
● Accurate and kept up to date.
● Kept only as long as necessary for the purposes we have told you about.
● Kept securely.
The kind of information we hold about you and how it is collected
In connection with your application for work with us, we will collect, store, and use
the following categories of personal information about you from the following
Categories of Personal Information
Your employment history including dates of employment, title and performance information.
Your named referees, social media and job board websites such as LinkedIn, Glassdoor, Indeed, myGWork and other sites that we may use from time to time via which you submit your curriculum vitae, covering letter or application form or that is publicly accessible.
Sensitive personal information about:
You, the candidate.
How we will use information about you
We will use the personal information we collect about you to:
It is in our legitimate interests to decide whether to appoint you to the role since it would be beneficial to our business to appoint someone to that role.
We also need to process your personal information to decide whether you meet the basic requirements to be shortlisted for the role and if so, whether to enter into a contract of employment with you.
If you do meet the basic requirements, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we will then conduct reference, background, criminal and credit checks before confirming your appointment.
If you fail to provide personal information
If you fail to provide information when requested, which is necessary for us to consider your application, we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
How we use sensitive personal information
- We will use your sensitive personal information in the following ways:
- We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
We will only share your personal information with the following third parties for the purposes of processing your application and as part of our recruitment process:
|Zinc Work Ltd|| Background check provider that conducts pre-screening checks such as digital identity validation,
verification and right to work
|Lever Inc||Recruitment – applicant tracking system||USA|
|FundApps Group||The FundApps group includes FundApps Limited (UK), FundApps Pte Ltd (Singapore) and FundApps Inc (USA).||USA, UK and Singapore|
All of our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies.
Any sharing of personal information with third parties is governed by a data sharing agreement, ensuring they: (a) do not use your personal information for their own purposes; (b) take appropriate security measures to protect your personal information; (c) are only permitted to process your personal information for specific purposes and in accordance with our instructions. Furthermore, we require all third-party service providers to go through our due diligence process where we assess the suitability of their security, data and legal frameworks.
Transferring information outside of your home jurisdiction
We may transfer the personal information we collect about you inside and outside of your home jurisdiction to the USA, UK, EU and Singapore where our group of companies and third-party suppliers are located in order to assess your suitability for the role.
There are adequacy regulations in place in respect of some of the countries listed. This means that when we transfer your data from, for example, the UK to the EU and vice versa, such transfer is deemed to provide an adequate level of protection for your personal information.
For countries where adequacy regulations are not in place, we ensure a similar degree of protection is afforded to such transfer by putting in place appropriate measures to ensure that your personal information is treated by those third parties in a way that is consistent with, and which respects the laws on data protection:
Please contact us at email@example.com if you want further information on the specific mechanisms used by us when transferring your personal information out of your home jurisdiction.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
We will retain your personal information for a period of 6 months after we have communicated to you our decision about whether to appoint you to the role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. We also retain information for that period in the event that a suitable job opportunity arises that we may wish to consider you for with your consent.
After this period, we will securely destroy your personal information in accordance with our data retention policy.
Rights of access, correction, erasure, and restriction
Under certain circumstances, by law you have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal information, or request that we transfer a copy of your personal information to another party, please contact firstname.lastname@example.org.
Right to withdraw consent
When you applied for this role, you provided consent to us processing your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact our Legal Counsel at email@example.com.
Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal information securely.